The days of sending birthday cards, holiday greetings, or invitations in the mail are all but over. At least, that is the way younger generations feel. Evidence suggests e-mail and text messages have become far more prevalent than snail mail in most modern corporations. However, there are instances when using check envelopes for your company can be beneficial.
1) Every Time Someone Gets a Raise
In the past, when there was a raise in pay, it came with an increase in responsibility. In today’s workplace, that is not always true. Those who excelled at their positions didn’t get more money, and they certainly didn’t get a promotion. Instead, companies give out across the board raises regardless of performance.
The best way to handle this, so everyone knows their place is with an envelope. A new hire who just went through orientation should get the same raise as the person who has been there for ten years. The new person needs that money, especially if they are living paycheck to paycheck, but older employees expect higher paychecks given more responsibility and time.
2) When Someone Quits
Letting someone go is never easy. Whether it’s for poor performance or not wanting to relocate, firing an employee is always messy. On the other hand, quitting can be just as painful since employees tend to feel like they are abandoning their coworkers. You should make this process easier on everyone by sending a letter to a quitting or recently fired employee through a check envelope.
Employees should never feel guilty about quitting. If the position is not for them, they should stop wasting their own time, and everyone else’s by prolonging their stay at a job that does not fit with who they are as an individual. If you send this letter via traditional mail, it may seem like you do not want that person to leave and instead just want them to stay with the company.
3) When Someone Passes Away
This is a terrifying topic, but one all companies should handle delicately. Whenever someone from an organization passes away, the last thing family members need is a stack of bills in their hands. An envelope containing a letter and check can be sent to loved ones. This way, there is no need for anyone to open envelopes with statements inside if they do not want to go through the process of doing so. Additionally, you must make sure any amount deposited into a deceased person’s bank account does not result in overdraft fees or other negative consequences.
It is a horrible idea to send a final paycheck through the mail if someone dies, especially when it comes with a paper check. In this case, sending a letter containing state and federal tax forms with information on how to file for SSDI benefits, along with a letter from the company, is more important than money.
While sending envelopes through the mail is still a valid way to do business, it should only be used in specific situations. There are times when using this form of communication can come across as harsh or cold, but if you use it properly, people will see these three instances as the exception rather than the norm.